Illustrative scenario. The people and organizations in this article are fictional. They were written to show how the program works. They are not customer stories, and nothing described here is a typical or promised result.
In Short
Retreat guest follow-up is how a weekend of connection becomes a year-round relationship. This guide gives church and women’s retreat hosts a simple plan: what to send in the first week, how to stay in touch through the year, how to make re-registration easy, and how an optional take-home product can support the ministry. A fictional retreat host illustrates the steps.
The Clear Picture
Good retreat guest follow-up gives every guest the same experience: a thank-you within a day, a few steady touchpoints through the year, and a personal invitation when registration opens again. The weekend is the beginning of the relationship. Follow-up keeps it going.
This works the same way for a church retreat, a women’s retreat, a men’s weekend, or a youth camp. Only the tone and the schedule change.
A Simple Follow-Up Plan
| When | What to send |
|---|---|
| Day 1 | A thank-you email with photos and the main Scripture passage from the weekend. |
| Week 1 | A short feedback form: what was meaningful, and what to change next year. |
| Month 1 | An invitation to a local gathering, small group, or prayer call. |
| Every month | A brief note: a devotional, a guest’s story shared with permission, or a prayer prompt. |
| Before registration | A personal early invitation to past guests, with their details already filled in. |
Ask for text permission separately from email. Steady and personal matters more than frequent.
Making Re-Registration Easy
Returning guests already know the retreat. When their record is in one place, re-registration can be a single click: their name, contact details, dietary notes, and roommate preference carry forward from last year. Past guests can receive early access before public registration opens, and the host can see at a glance who has returned and who might welcome a personal call.
Women’s Retreats: Keeping the Connection
Women’s retreats often build close friendships over a single weekend. Follow-up can honor that. Small-group circles from the retreat can continue as monthly video calls. A shared prayer list, with consent, keeps people praying for one another. A spring gathering gives everyone a reason to see each other before the next retreat.
Each of these runs best from one organized list, with reminders sent automatically and the host’s time kept for the personal conversations.
An Optional Take-Home
Some retreat hosts have a resource table at the close of the weekend with books, journals, and music. The Bible Supplement can be one item on that table. It is a dietary supplement made with eight botanicals referenced in Scripture, and it can be introduced once, plainly, with the ministry’s relationship disclosed.
The end of a retreat is a meaningful moment, and it deserves care. Guests should never feel asked to buy anything as part of the experience. Mention the option once, leave it on the table, and let each guest decide on her own time. Retreat attendance does not predict how many people will order, and no number of orders should be expected from a single weekend.
The Program Terms, Plainly
- Your organization receives $10 for each qualifying bottle ordered through its tracked link.
- A one-time bottle is $39. Auto-Ship is $35 per bottle every 30 days, plus $5.95 flat U.S. shipping, and members can cancel anytime from their account.
- A starting HighLevel account is free. The full HighLevel system is covered while your organization holds 30 active monthly Auto-Ship orders. If orders drop below 30, access changes.
- Text and email sending costs are usage-based at every level.
- There are no projections or typical results. What an organization raises depends entirely on how many people choose to order.
Full details are on the Ministry Partner Program page and in the written program terms.
Where the CRM Fits
Participating ministries receive a free starting HighLevel account. It covers contacts, registration forms, and email and text updates. The full system, including automated follow-up workflows, calendars, and unlimited users, is covered while the ministry holds 30 active monthly orders. Our page on HighLevel for ministries explains what is included at each stage.
An Illustrative Year
Picture a retreat host who leads a women’s retreat of 45 guests each October. The Monday after the retreat, every guest receives a thank-you with photos. In week one, 30 complete the feedback form. In November, four small-group circles start monthly calls, with reminders sent from the host’s starting HighLevel account.
Each month brings a short devotional email. In March, a spring brunch brings 20 guests back together. In June, past guests receive an early invitation, and most re-register in a minute because their details are already on file. The retreat is the same size as before. The relationships simply last all year.
Good Practices for Guest Data
- Keep dietary and medical notes visible only to the people who need them.
- Share guest stories only with written permission.
- Offer an easy unsubscribe link in every email.
- Disclose any product relationship in the same message as the mention.
Frequently Asked Questions
How should a retreat follow up with guests?
Send a thank-you within a day, a feedback form in the first week, an invitation to a local gathering in the first month, a brief monthly note, and an early personal invitation before registration opens.
How do you keep a women’s retreat community connected after the weekend?
Continue small-group circles as monthly calls, keep a shared prayer list with consent, and hold one gathering between retreats. An organized list with automatic reminders keeps it simple.
Can a retreat offer The Bible Supplement as a take-home?
Yes, as one optional item on a resource table, mentioned once with the relationship disclosed. Guests should never feel asked to buy as part of the retreat.
How many orders will a retreat produce?
There is no projection. The ministry receives $10 for each qualifying bottle ordered through its link, and the total depends entirely on guests’ own choices.
See How the Program Works
Review the Ministry Partner Program terms for retreat ministries.
Disclosure: The Bible Supplement runs the Ministry Partner Program described in this article and benefits when organizations join it. The Bible Supplement is a dietary supplement. It is not intended to diagnose, treat, cure, or prevent any disease.